Progress Claims Software that brings everything into one place.
The platform for quantity surveying and cost management professionals to assess and certify claims with confidence.
Retention Tracking
Mobile Site Capture
Full Audit Trail
Developed & Supported
in Australia
Trusted numbers aren't luck. They're Notum.
Notum is progress claims software built for the Quantity Surveyors who assess and certify claims independently on behalf of a Principal, Client, or financier. It brings the contract, the Bill of Quantities, variations, site evidence, and the claim itself into one connected project, so every certified figure is backed by a record that holds up under scrutiny.
Notum is developed and supported by Buildsoft, an Australian construction software company with over 40 years of experience building tools for the industry’s cost professionals.
MEET VERA
AI assistance across the entire workflow
Vera is Notum’s AI Assistant, working across every part of your project and every stage of the claim, taking the manual work off your hands so your time goes on the assessment.
01 SET UP
Your project starts ready to work.
Import the contract and Vera reads it, pulling out the details so you’re not entering them by hand.
02 ASK
Ask anything, get it in context.
What the contract says about retention, where a variation was approved. Vera reads every document in the project, so every answer comes back referenced to your own material.
03 ASSESS
The contractor’s claim, reviewed on arrival.
Vera checks what’s been submitted against the whole project and highlights what needs your attention before you start work on it.
04 REVIEW
Your assessment, reviewed before you certify.
Run an independent review and Vera flags anything worth checking again, so every claim gets that scrutiny before it goes up the chain, or out the door as a certified claim.
Everything you need to assess and certify progress claims together in one place.
CENTRALISED WORKFLOW
One connected platform for every piece of the claim.
Notum centralises everything you need to assess and certify a claim: the contract, the BOQ, every piece of evidence. No more scattered or lost files. No relying on memory.
DEADLINES
Beat the deadlines.
Keep the detail.
Notum gives you control over the tension between strict deadlines and the detail that matters, so you’re not caught having to trade one for the other. Your certificate generates directly from the assessment itself, and a live schedule tracks SOPA statutory timeframes against your real claims, flagging anything at risk of running late before it becomes a missed deadline.
RETENTION TRACKING
Retention applied and tracked automatically.
Notum makes retention part of the claim itself. Set your percentage once, and it’s applied to every certificate from that point on, no recalculating it by hand each claim. Adjust it mid-contract, for example when a bank guarantee is lodged, and every change is logged against who made it and when.
MOBILE SITE CAPTURE
Capture it on site and it's already applied to the project.
Notum simplifies your site inspections with a mobile app that’s connected straight to your projects. Capture photos and record voice notes directly against the matching BOQ line while you’re standing right in front of it. No separate filing step, no camera roll to sort through later. Just the evidence you need, where you need it.
DEFENSIBILITY
Numbers that defend themselves.
Every certified number can be questioned later, by the client, the contractor, or an adjudicator. Notum makes sure you’re never caught without an answer. Every assessment builds its own record, threaded comments, linked evidence, and a full audit trail. An automatic risk review spots anything needing a second look before you certify, so you’re never blindsided by something you missed.
REPUTATION
Protect your reputation. Be the trusted name behind the claim.
A certified claim carries your name and your licence, not just a figure. Every claim you certify through Notum reinforces your reputation, rigorous enough for the client, fair enough for the contractor. Certify well once, and it’s a good outcome. Certify well every time, and it’s the reason clients keep coming back to you specifically.
What Quantity Surveyors say about Notum
Notum has significantly improved the way I manage progress claims, with a faster and more streamlined workflow. I estimate it saves at least 50% of the time on a typical claim, while also reducing the risk of spreadsheet errors. This allows me to focus more time on the assessment itself, take on additional work and deliver greater value to my clients.
Antony Jackman MAIQS, CQS
Quantity Surveyor, APJ Consulting Services
Notum vs Excel, PDF, and email
Same job. A better way.
Here’s a look at how progress claims run in Notum versus Excel, PDF, and email; and why Notum wins every time.
| Capability | Notum | Excel, PDF, and email |
|---|---|---|
| Claim intake | Uploaded, amounts and percentages extracted automatically. | Opened, read, and re-keyed manually. |
| Retention tracking | Applied automatically to every certificate. | Tracked separately, recalculated manually. |
| Site evidence | Photos and voice notes link straight to the BOQ item, via mobile app (beta). | Saved in multiple locations, matched from memory. |
| Claimed vs certified vs variance | Live, side by side, on every line. | Built manually, formula by formula. |
| Variation tracking | One register, unapproved claims flagged automatically. | A separate file, reconciled manually. |
| Contract context | Surfaced at the point of assessment. | Recalled from memory, or hunted down across multiple files and folders. |
| Evidence trail | One click from any figure to its source. | Reconstructed from memory, under pressure. |
| Certificate generation | Generated directly from the assessment. | Rebuilt from scratch, every cycle. |
| Audit trail | Auditable history for every certification. | Whatever was last saved. |
| In project help | Vera, Notum's AI assistant, answers grounded in your own figures. | Ask a colleague, or start again. |
| BOQ import | Cubit Estimating, Global Estimating, file types used by other estimating systems, Excel, PDF. | Native format only. |
| Multiple live projects | Detailed dashboard for each project. | One spreadsheet per project, per person. |
Claim intake
Notum: uploaded, amounts and percentages extracted automatically.
Excel, PDF and email: opened, read, and re-keyed manually.
Retention tracking
Notum: applied automatically to every certificate.
Excel, PDF and email: tracked separately, recalculated manually.
Site evidence
Notum: photos and voice notes link straight to the BOQ item, via mobile app (beta).
Excel, PDF and email: saved in multiple locations, matched from memory.
Claimed vs certified vs variance
Notum: live, side by side, on every line.
Excel, PDF and email: built manually, formula by formula.
Variation tracking
Notum: one register, unapproved claims flagged automatically.
Excel, PDF and email: a separate file, reconciled manually.
Contract context
Notum: surfaced at the point of assessment.
Excel, PDF and email: recalled from memory, or hunted down across multiple files and folders.
Evidence trail
Notum: one click from any figure to its source.
Excel, PDF and email: reconstructed from memory, under pressure.
Certificate generation
Notum: generated directly from the assessment.
Excel, PDF and email: rebuilt from scratch, every cycle.
Audit trail
Notum: auditable history for every certification.
Excel, PDF and email: whatever was last saved.
In project help
Notum: Vera, Notum's AI assistant, answers grounded in your own figures.
Excel, PDF and email: ask a colleague, or start again.
BOQ import
Notum: Cubit Estimating, Global Estimating, file types used by other estimating systems, Excel, PDF.
Excel, PDF and email: native format only.
Multiple live projects
Notum: detailed dashboard for each project.
Excel, PDF and email: one spreadsheet per project, per person.
Get Started with a Free Demo
Request a demo and our team will walk you through Notum and how it can enhance your entire progress claim workflow from contract to final payment.
Notum
Frequently Asked Questions
What is progress claims software?
Progress claims software refers to tools that support a contractor’s monthly progress claim, whether that’s preparing and submitting it, or assessing and certifying it. Notum is built specifically for the second part, independently assessing a claim and certifying the amount that should actually be paid, on behalf of the Principal, Client, or financier.
Who is Notum designed for?
Notum is built for the professionals who assess and certify progress claims on behalf of a Principal, Client, or financier, commonly Quantity Surveyors, Cost Consultants, Cost Managers, Contract Administrators, and Superintendents.
Does Notum’s AI decide what gets certified?
No. Notum’s AI does not decide what gets certified. It extracts, matches, and organises information, claimed amounts, contract clauses, site evidence, so you can assess a claim faster. The decision of what’s actually payable, and the professional judgement and accountability behind it, always stays with the certifying QS.
Is there a mobile app for site inspections?
Notum has a mobile app specifically designed to manage site inspections. The mobile app is currently in beta. It recognises the nearest project on arrival and lets you capture photos and voice notes directly against the relevant BOQ line while you’re on site, syncing straight back to the project.
What regions does Notum support?
Notum currently supports Australian customers; and is currently in beta in the UK.
How does Notum help with Security of Payment (SOPA) deadlines?
Notum generates jurisdiction-specific payment schedules and certificates directly from the assessment itself, and a live schedule view flags any valuation at risk of running late, so a statutory deadline is visible well before it becomes a missed one.
How do I get started with Notum?
Getting started begins with a demo, so our team can walk you through Notum and discuss how it can enhance your progress claims workflow.